Employment Opportunities

Executive Assistant to the Vice President, Operations

The Asia Pacific Foundation of Canada (APF Canada) is looking for a highly organized, self-motivated Executive Assistant to support the Vice President, Operations. By using your exceptional written and verbal communication skills, you are responsible for managing the administrative and communication functions associated with the office of the Vice President. This includes maintaining necessary records, assisting with budget formulation and oversight, and liaising with the office of the Vice President, Research and Programs, and the office of the President as well as other parts of the Foundation. The position is based in Vancouver, BC.

Major Responsibilities
• Providing confidential and executive support primarily to Vice President, Operations, and when required, for the President and CEO.
• Supporting the Vice President, Operations on administration: e.g., budget management and oversight, conducting research, minute taking, writing correspondence, calendar management, and expense claim reports.
• Facilitating flawless communication within the executive team by being proactive and thoroughly following up on all requests; including coordination of communication between the research and programs and organizational teams, and relevant meetings.
• Preparing the Vice President for all meetings and events by organizing and printing materials in advance, preparing talking points and presentations.
• Preparing reports, letters, agendas, concept notes and presentations for internal and external use, and providing planning and coordination support to the Foundations' projects and special events, such ABLAC.
• Supporting the Vice President on the planning of meetings of the Board, the Executive
Team, Committees and associated working groups; including draft agendas, notifying
members, arranging for meeting space and other requirements
• Recording and distributing minutes of the above meetings and overseeing administrative items identified, and ensuring follow up, project management and completion of board motions.
• Other duties as assigned in support of APF Canada.

Desired Skills and Abilities
• Excellent computer skills including proficiency in MS Office, PowerPoint and Excel. Good understanding of Adobe Acrobat, InDesign, Photoshop and Raiser's Edge Database.
• Ability to research information and summarize key details.
• Superior organizational, time management and multi-tasking ability.
• Persuasive and accurate written and verbal communication skills.
• A "team player" who is positive, proactive, personable and willing to pitch in as needed.
• Exceptionally detail orientated and organized.
• Displays tact, professionalism and is able to work with organizationally sensitive projects ensuring confidentiality.

Education and Experience
• 5 plus years' relevant experience in a professional, fast-paced and deadline-driven environment.
• Master or undergraduate degree in related field degree such as, business administration or equivalent in related subject area. OR an equivalent combination of experience, education and training.
• Previous work experience in governments, think tanks, policy advocacy groups and organizational boards is an asset.
• Project and event management experience is an asset.

If you are interested in this position and have the required education and experience, please send a letter of interest, and CV in one document to Asia Pacific Foundation of Canada by email to jobs@asiapacific.ca not later than February 2nd, 2018. Please include "Executive Assistant" in your subject line.
APF Canada is committed to employment equity practices and welcomes applications from all qualified candidates with the legal right to work in Canada. Only short-listed candidates will be contacted. Thank you.

Development Manager (Maternity Leave Replacement)

The Asia Pacific Foundation of Canada (APF Canada) is looking for a Development Manager based in Vancouver, B.C to cover a maternity leave beginning March 1st 2018 to February 28, 2019 with possibility of extension. Reporting to the Vice-President of Operations, the Development Manager will be responsible for writing and producing persuasive fundraising materials, preparing grants proposal, executing and administering fundraising programs, conducting marketing research, and identification, solicitation and stewardship of sponsors/donors to support annual fundraising efforts.

Responsibilities will include:
• Works with the VP, Operations, to develop and implement a comprehensive plan for the identification, cultivation, solicitation and stewardship of sponsors/donors
• Generates revenues through the timely submission of well-researched, well-written and well-documented fundraising / grant proposals
• Creates content and materials for use in ad-hoc development and marketing projects
• Works with the research team on grants and government funding proposal preparation and submission
• Engages in sponsor/donor relations and facilitates correspondence at all stages of the donor cycle
• Ensures donor recognition, acknowledgement and stewardship programs are in place, including acknowledgement in the Annual Report
• Conducts research, and prepares backgrounders, briefing notes and prospect lists for senior management
• Develops sponsor/donor proposals and related literature to generate gifts for priority projects including development and execution of strategic events to support fundraising and stakeholder relations
• Ensures databases (Raiser Edge et al) are up to date on all donation activities
• Performs other related duties as required

Qualifications:
• Post-secondary degree or equivalent experience in Marketing, Communications, Economics, or Fundraising
• Minimum of 3-5 years of experience in a related capacity and discipline
• Must have excellent and demonstrable written and verbal communication skills, and a keen eye for detail and accuracy
• Excellent research skills and the ability to write articulately and persuasively are essential
• Knowledgeable of Canada-Asia relations is essential
• Ability to foster community relationships and generate fundraising opportunities
• Strong time-management skills in meeting deadlines, and the ability to prioritize and work under pressure
• Ability to identify issues through effective problem solving skills
• Certified Fundraising Executive (CFRE) an asset

If you are interested in this position and have the required education and experience, please send a letter of interest, and CV in one document to Asia Pacific Foundation of Canada by email to jobs@asiapacific.ca not later than January 31st, 2018. Please include 'Development Manager (Maternity Leave Replacement)' in your subject line.

APF Canada is committed to employment equity practices and welcomes applications from all qualified candidates with the legal right to work in Canada. Only short-listed candidates will be contacted. Thank you.

Junior Research Fellowship
Call for Applications: The Asia Factor

Fellowship Description
The Asia Pacific Foundation of Canada (APF Canada) is committed to fostering the next generation of Asia Pacific researchers and practitioners. To this end, it is offering a twelve-week (with the possibility of extension, based on project needs) Junior Research Fellowship for applicants interested in learning more about provincial level engagement with Asia. Applicants should be Canadian citizens or permanent residents who are currently enrolled in an upper-level undergraduate or masters-level program, or who have completed their degree programs within the previous 12 months. The successful applicant will be notified in February.

The Fellow will work at the APF Canada Vancouver office and will complete work related to the APF Canada's "The Asia Factor" project (www.theasiafactor.ca), which compiles and analyzes information and statistics on provincial-level relations with Asian economies.

Successful applicants will have the following qualifications:
• Excellent quantitative and qualitative research skills;
• Ability to communicate effectively verbally and in writing;
• Experience in research related statistics gathering and analysis;
• Interest and experience in data visualization using Tableau;
• Proficiency in Microsoft Office software (including strong MS Excel skills); and
• Demonstrated interest in contemporary Canada-Asia relations, including policy and trade issues.

Benefits to the Fellow
The Fellow will work under the mentorship of one or more of the Foundation's program managers, and will engage in the following activities:

• Gather, sort and analyze trade, visitor and immigration statistics for The Asia Factor;
• Design visualization webpages on Tableau to demonstrate Canada-Asia relations; and
• Conduct other research related to provincial-level relations with Asia.

Eligibility
Applicants should be Canadian citizens or permanent residents who are currently enrolled in an upper-level undergraduate or masters-level program, or who have completed their degree programs within the previous 12 months. Applicants should be eligible to work in Canada.

The successful applicant will be encouraged to work out of the Foundation's head office in downtown Vancouver and be willing to contribute 24 hours per week (three work days) during regular office hours (9:00am-5:00pm). The student will not be required to work on statutory holidays.

Compensation
The Junior Research Fellowship grant will be for $5040.00. The grant will be paid in 2 equal installments of $2520.00 at the end of each month.

Start/End Dates
The successful applicant should be able to complete the fellowship for 12 weeks, from March 1 to May 24, 2018. Depending on project needs, there is a possibility of extension.

Application Procedures
Applications should include the following:
• Résumé detailing the applicant's academic background (degree, major(s), awards, etc.), research skills, and professional experience;
• 1-page cover letter detailing the applicant's research interests, career interests and goals, how they hope to benefit from the fellowship, and why they are interested in working in the thematic area specified in the call for applications;
• Copy of applicant's university transcript (scanned or electronic copies are acceptable);
• Name, title and contact information (email and phone number) for one academic or professional reference. References will be contacted only if the applicant is short-listed for the fellowship.

Applications should be submitted by email to Serena Ko at serena.ko@asiapacific.ca, and should reference "Junior Research Fellowship – The Asia Factor" in the subject line.

Applications are accepted in English and French. The deadline to submit an application is February 14, 2018 (Wednesday) at 11:59pm (PDT).

Only short-listed candidates will be contacted.

 

MSME Mentorship Program (APEC-Canada Growing Business Partnership)
Call for Applications: Development and Delivery of a Mentorship Program for Micro, Small, and Medium-sized Enterprises (MSMES), Focusing on Women and Youth entrepreneurs in Vietnam, the Philippines, Indonesia, and Peru

Introduction
The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada's relations with Asia. Our mission is to be Canada's catalyst for engagement with Asia and Asia's bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia with a focus on expanding economic relations through trade, investment and innovation; promoting Canada's expertise in offering solutions to Asia's climate change, energy, food security and natural resource management challenges; building Asia skills and competencies among Canadians, including young Canadians; and, improving Canadians' general understanding of Asia and its growing global influence.

APF Canada is currently implementing the APEC-Canada Growing Business Partnership (the Project) that is funded by Global Affairs Canada (GAC). The ultimate outcome of the Project is to build the potential of micro-, small, and medium-sized enterprises (MSMEs) in developing Asia Pacific Economic Co-operation (APEC) economies to foster sustainable economic growth and poverty reduction. To that end, APF Canada would like to contract with a qualified and experienced firm to design and deliver a "Mentorship Program" for MSMEs that will focus on women and youth entrepreneurs in Vietnam, the Philippines, Indonesia, and Peru.

Please note that proposals are due on February 12, 2018.

Background
The Project will take place over four years beginning September 8, 2016 and ending August 30, 2020. The countries supported in this initiative include all APEC developing economies, but specifically target Indonesia, Peru, the Philippines and Vietnam. The focus areas of the Project address key challenges faced by MSMEs and aspiring entrepreneurs from APEC developing economies in the key areas of human capital, social entrepreneurship, market access and technology and innovation, with the cross-cutting themes of women, youth and environmental sustainability.

APF Canada will be responsible for delivering and disseminating relevant and timely policy research and practical tools that can help beneficiaries – MSMEs and aspiring entrepreneurs from APEC developing economies – and intermediaries – policy makers from APEC developing economies. This will be achieved through the development of several project outputs, including a MSME mentorship program over four years. In 2018, APF Canada seeks to design and deliver a "Mentorship Program" that will be developed in early 2018 beginning with mentorship focusing on women and youth entrepreneurs in Vietnam, followed by the Philippines, Indonesia, and Peru.

Description of the Mentorship Program and Scope of Work
The purpose of the "Mentorship Program" is to enable MSMEs, specifically women and youth entrepreneurs (under 35 years old), in Vietnam, the Philippines, Indonesia, and Peru to learn from and be guided by Canadian MSME champions on technology and innovation, market access, human capital, and social entrepreneurship related matters to promote sustainable business growth. The mentorship program will begin with mentees from Vietnam in March-April 2018, that will ideally be matched with Canadian mentors and gain coaching for approximately a year by connecting online. The program will continue with mentees from the Philippines and Indonesia in the fall of 2018 and additional mentees from Peru in 2019. At the end of the mentorship period, mentors and mentees will complete a survey of their experience and potentially create testimonials (written or video) to be hosted on the APEC-Canada Growing Business Partnership website.

Specific topics that will be covered can range from guiding traditional businesses in using electronic commerce (e-commerce) and mobile commerce (m-commerce) platforms, to helping budding entrepreneurs transform groundbreaking technological ideas into successful start-ups. Topics covered must also include gender, youth and environmental sustainability components. Working with APF Canada to further conceptualize and narrow the focus of the "Mentorship Program" is a critical component of the scope of work.

The primary language of instruction for the "Mentorship Program" will be English. It is an asset to incorporate Canadian mentors that speak Vietnamese, Tagalog, Bahasa, and Spanish respectively.

Scope of the work
• The successful consultant will be responsible for the following services:
• Work with APF Canada to further conceptualize and narrow the focus of the "Mentorship Program" to ensure it fills any critical knowledge gaps in the APEC developing economy region;
• Provide an online platform for a one-year online mentorship experience for entrepreneurs, with a strong focus on women and youth entrepreneurs, based on APF Canada's APEC-Canada Growing Business Partnership;
• Work with APF Canada to identify, contact and secure suitable Canadian MSME champions as mentors;
• Work with APF Canada and its Vietnamese partners to identify, contact and secure Vietnamese MSMEs and aspiring entrepreneurs as mentees;
• Work with APF Canada and its partners in the Philippines to identify, contact and secure MSMEs in the Philippines and aspiring entrepreneurs as mentees;
• Work with APF Canada and its Indonesian partners to identify, contact and secure Indonesian MSMEs and aspiring entrepreneurs as mentees;
• Work with APF Canada and its Peruvian partners to identify, contact and secure Peruvian MSMEs and aspiring entrepreneurs as mentees; and
• Deliver the "Mentorship Program" in English, with the potential to incorporate Canadian mentors that speak Vietnamese, Tagalog, Bahasa, and Spanish respectively.
• Provide ongoing support to mentors and mentees for the duration of the "Mentorship Program". Provide APF Canada quarterly updates on the participants and progress within the program as well as ongoing communication on any issues facing participants.
• Collect feedback from participants for APF Canada reporting purposes following the completion of mentoring. Full debrief following the conclusion of the contract period provided.
• Provide infographics for each country's participants explaining the "Mentorship Program" process.
• Provide written and video testimonials from participants for APF Canada to share online.

Proposed Metrics: 5 to 15 MSMEs and aspiring entrepreneurs, from each country (Vietnam, the Philippines, Indonesia, and Peru), of which 50% are women-led and 50% being young entrepreneurs (there can be overlap between the two categories); matched with Canadian MSME mentors.

Schedule and timeline
• Deadline for submission of proposals: February 12, 2018
• Appointment of consultant: February 26, 2018
• First Meeting with APF Canada - contract review/signing period: February 28, 2018
• Initial concept development for the Mentorship Program: March 12, 2018
• Start of mentorship program: March-April 2018

Budget
The total proposed budget cannot exceed C$ 100,000 over three years for the work as described in the scope of services.

Content of submission
Each proposal must include:
• Name of project
• Name of individual or organization making the proposal
• Contact information for the Proponent including: address, phone number, email address, website URL (if applicable)
• Experience and qualification of individual or individuals who will be involved in the project.
• A Work Plan that includes a schedule of project tasks, milestones, sequence of tasks and details concerning implementation and completion dates for each tasks. Please consult the evaluation criteria below.
• A Detailed Cost Estimate identifying the level of effort and costs associated with the proposed Work Plan
Note: APF Canada is a non-profit research institute. It seeks to obtain the best value for research services provided, and will select the successful bidder on this basis.

Evaluation
Evaluation of proposals will be based on the following criteria:
• Price – bid comparisons are evaluated on the prices quoted (in Canadian dollars) for the services required in the scope of work.
• Alignment – bid comparisons are evaluated on alignment with scope of work and proposed metrics. [a) Quality of the proposal and experience in topic area, b) Canadian content and access to Canadian mentors, c) poverty reduction potential, d) applicability of cross-cutting themes – gender, environmental, youth and governance, and e) regional focus – Vietnam, Indonesia, Philippines, Peru]
• Technical – bid comparisons are evaluated on the ability to fulfill the scope of work [technical performance of online platform, maintenance structure for online platform, quality of training, proof of results in mentorship]

Instructions for Proposal Submission
• Proposal must address the requirements listed in the Scope of Work section;
• Proposals may address additional services and/or considerations not specifically referenced in the RFP and may be of potential benefit to the Project;
• Questions regarding the RFP are to be submitted by email only to apfcanada-msme@asiapacfic.ca for the APEC-Canada Growing Business Partnership at apfcanada-msme@asiapacific.ca. Emails must contain "RFP – MSME Mentorship Program - Question' in the subject line.
• Information shared with a vendor for the purpose of this proposal is confidential.
• The deadline for the submission of the proposal will be on 11.59pm PST February 12th,2018.
• Only electronic submissions will be accepted via email to: apfcanada_msme@asiapacific.ca with the subject heading: "RFP – MSME Mentorship Program – Bid".

Other conditions
• APF Canada reserves the rights to negotiate with selected bidders.
• APF Canada reserves the right to waive irregularities and reject any or all bids.
• APF Canada reserves the right to make no award or announce the cancellation of the process at any times.
• All liabilities for the cost of the proposal preparation is the responsibility of the bidder.

Please note that proposals are due on February 12, 2018 (Monday) at 11:59 PST.

Only short-listed candidates will be contacted.

Use 'AND' or 'OR' to refine your search.

Use quotes " " to get exact matches or remove them to get more results.